PO → GRN → Invoice Automation
Automate Invoice Reconciliation with Zero-Touch 2-Way & 3-Way Matching
Instant data capture, effortless 3-way matching, and 100% protection against duplicate payments and fraud with zero manual effort
SAP
Oracle NetSuite
Microsoft Dynamics
SOC 2
ISO 27001
PO → GRN → Invoice Engine
Real-Time Risk Prevention
Automated 2-Way & 3-Way Matching
Match line-item POs, GRNs, and invoices automatically with custom tolerance limits.
Cross-references quantities, unit prices, taxes, and freight across partial deliveries with zero human intervention.
Duplicate & Fraud Detection
Real-time flags for duplicate bill submissions, unexpected price shifts, and vendor mismatch signals.
Stops duplicate payouts, altered supplier bank details, and ghost vendor fraud before payment batches are released.
AI-Powered Invoice Extraction
Multi-format PDF, scanned, and e-invoice data capture with line-item accuracy.
Pre-trained deep learning OCR parses multi-page tables, headers, and line items with 99.8% precision—no templates required.
Seamless ERP Integration
Direct 2-way & 3-way sync with your core accounting and procurement stack
SAP (S/4HANA & ECC)
Oracle NetSuite
Microsoft Dynamics 365
QuickBooks
Tally Prime
Zoho Books
Custom REST APIs & SFTP
The core problem
AP teams waste hundreds of hours manually matching POs, delivery receipts, and vendor invoices—delaying close and risking duplicate payouts.
When purchase orders (PO), Goods Receipt Notes (GRN), delivery notes, and vendor invoices are cross-checked by hand across scattered ERP screens, matching exceptions multiply. Small quantity variances, unexpected freight charges, and format differences stall approvals, harm vendor relationships, and let fraudulent or duplicate invoices slip through undetected.
Core solutions
Automation vs. AI capabilities
Automated 2-Way & 3-Way Matching
- • Automated line-item matching across PO → Goods Receipt Note (GRN) → Invoice.
- • Configurable tolerance limits for price discrepancies, quantity variances, and freight charges.
- • Real-time ERP ledger updates with automatic GL code allocation and cost-center mapping.
- • Automated discrepancy routing to warehouse teams or procurement buyers with complete audit trails.
Duplicate & Fraud Detection
- • Instant exact and fuzzy duplicate detection across invoice numbers, dates, amounts, and PO numbers.
- • Vendor bank account verification flagging altered IBAN/IFSC details and unauthorized payment instructions.
- • Machine learning anomaly alerts for ghost vendors, split invoices, and suspicious pricing spikes.
- • Pre-payment risk scoring ensuring only verified, fully reconciled invoices are released for payment.
AI-Powered Extraction & STP
- • Template-free deep learning OCR for multi-page PDFs, scanned papers, images, and e-invoices.
- • Automatic normalization of mismatched units of measure (UOM), part numbers, and tax line items.
- • Straight-through processing (STP) for 90%+ of standard invoices with zero manual touches.
- • Continuous month-end close readiness eliminating stressful reconciliation backlogs.
Quantifiable value
Turn 3-way matching from a manual grind into an automated competitive edge.
85%+
Reduction in
PO → GRN → Invoice matching cycle times.
99.8%
Accuracy in
automated 2-way and 3-way line-item matching.
0
Undetected duplicate invoices
or unauthorized vendor payment leaks.
24/7
Continuous
fraud anomaly monitoring & instant ERP sync.
Interactive ROI Calculator
Calculate Your AP Automation Savings
Estimate how many hours and dollars your finance team saves annually by replacing manual 2-way and 3-way matching with zero-touch AI automation.
Custom AP Cost & Hours Estimation
Based on 250 Working Days / Yr
2,500
invoices / mo
$
28
/ hr
Estimated Annual Impact
Projected Net Annual Savings
$105,000
3,750
Hours reclaimed/yr
2.3
FTEs redirected
< 2 hrs
Match cycle (vs 12d)
$18,750
Leakage prevented
Ready to validate these savings with your ERP?
Book 15-Min Live Demo →
Case Study
How Finance Teams Cut AP Processing Time by 80% & Eliminated Reconciliation Errors
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FAQ
Common questions before onboarding.
Everything you need to know about PO → GRN → Invoice matching, duplicate detection, and ERP connectivity.
How does this integrate with our current ERP/accounting system?
Our platform integrates directly with SAP (S/4HANA & ECC), Oracle NetSuite, Microsoft Dynamics 365, QuickBooks, Tally Prime, and Zoho Books via secure REST APIs, SFTP, and webhooks. POs and GRNs are ingested automatically, and approved matching results are posted back to your accounts payable ledger with zero manual data entry.
How does PO → GRN → Invoice matching handle partial deliveries?
The system intelligently tracks partial deliveries by comparing line-item quantities on the vendor invoice against individual Goods Receipt Notes (GRN). If an order is delivered in multiple shipments, it matches each receipt incrementally and flags remaining balances for future invoices without raising false exceptions.
How does the platform detect duplicate invoices and fraud risks?
The engine performs multi-dimensional duplicate checks comparing invoice numbers, supplier tax IDs, line-item totals, and PO references across current and historical submissions. In addition, it verifies supplier banking details (IBAN/IFSC) against approved vendor master records, stopping payment diversion fraud immediately.
Can we configure custom tolerance thresholds for price & freight variances?
Yes. You can establish percentage-based or absolute currency tolerance thresholds at the line-item or total-invoice level (e.g., allow up to 2% variance on shipping fees or minor tax rounding). Discrepancies within tolerance are auto-approved, while variances exceeding rules are routed to designated approvers.
Does the AI require manual template configuration for each supplier?
No. Our pre-trained deep learning OCR is completely template-free. It understands invoice headers, line-item tables, tax codes, and currency symbols from any layout—including multi-page PDFs, scanned documents, and mobile photo receipts—delivering high accuracy on day one.
Is our financial and procurement data secure during processing?
Absolutely. The platform is SOC 2 and ISO 27001 certified. All purchase orders, invoices, and sensitive financial records are protected with AES-256 encryption at rest and TLS 1.3 in transit, accompanied by role-based access controls and tamper-proof audit trails.
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